Author FAQ
Audio Products
What are the packaging options for discs and multi-disc sets?
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Click below to view our Product Catalog or Print Specs.
How many minutes can fit on an audio CD?
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An audio CD can hold up to 79 minutes of audio.
What file formats are accepted for my audio products?
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We accept MP3, AIFF, WAV, Mpeg-4 files.
If I have a CD product, do I need to mail the CD masters or can I upload the audio?
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You can mail us CD masters or you can upload the audio to us.
How much content can fit on a data CD?
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A data CD can hold up to 700 MB.
Books
Do you print perfect bound landscape books?
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Yes, the maximum sheet size we print is 12.5” x 19”. The print area should not exceed 12” x 18.5” to accommodate for bleed. Please check our print templates to determine the maximum size of your landscape book (add link to template).
What are the specs for my book cover?
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Click here for our print specs and templates.
What stock is used for book covers?
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We use 12 pt C1S cover stock.
How do I get an LCCN for my book?
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The LCCN number is a unique identification number that the Library of Congress assigns to titles. This is not the same as a copyright registration with the Library of Congress. There is no charge for registering your book with the Library of Congress. You can complete the Application to Participate online and you will receive an account number and password which takes two weeks. http://www.loc.gov/publish/pcn/newaccount.html Once the book is complete, you can send a copy of the book to the Library of Congress. The address is: Library of Congress, Cataloging in Publication Division101 Independence Ave, SE, Washington, DC 20540-4320
How do I copyright my book?
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Copyright registration of your book is important and a simple task you may want to do once your book is complete. For more details and to register your book, go to http://www.copyright.gov/. The cost is $35. The processing time is approximately 13 months.
Do I need a Library of Congress Control Number (LCCN) for my book?
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No, you do not need a LCCN for your book to publish with Vervante. An LCCN number is a unique identification number that the Library of Congress assigns to titles. This is not the same as a
copyright registration with the Library of Congress. There is no charge for registering your book with the Library of Congress at http://www.loc.gov/publish/pcn/newaccount.html. You can complete
the Application to Participate online and you will receive an account number and password, usually within two weeks. Once the book is complete you can send a copy to the Library of Congress. The
address is: Library of Congress, Cataloging in Publication Division, 101 Independence Ave SE,
Washington, DC 20540-4320
Do I need to register my book for Copyright Registration?
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No, you do not need to register your book for copyright registration to publish with Vervante. We highly recommend this simple task that will protect you and your book. For more details and to register your book: http://www.copyright.gov/.
What can be copyrighted?
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Usually literary works such books are submitted for copyright registration but other works such as musical works and sound recordings can be submitted as well. Click below for basic information from the US Copyright Office.
What are the specs for my book text?
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Click here for our print specs and guidelines for books.
Contact
I need to edit the address on a pending order. Who do I contact?
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Please email us immediately with the order number with the updated address to customerservice@vervante.com
I have a deadline and need my order to arrive by a specific date. Who do I contact?
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Please email the order number and the date that you need the order to arrive by to customerservice@vervante.com
I have a question about my invoice. Who do I contact?
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Please email your invoice number and question to accounting@vervante.com
I have a new product and would like a quote. Who do I contact?
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Please email your specs and any additional information we may need to know to sales@vervante.com
I have a manual order that I need your order processing department to process for me. Who do I send this to?
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Please include the valid Vervante part number for the item you would like shipped. Please email your orders to myorders@vervante.com
What is the fastest way to contact us?
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Email is the best communication method - it's fast, it's efficient, and it's a great way to keep a record of our conversations as well as ensuring that your entire team stays in the loop. We offer full service customer support via email and you will receive a personal reply within 24 hours, Monday - Friday.
Distribution
How do I get my book or product listed on Amazon?
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To list your product or book on Amazon, please log into your Vervante account, scroll down to Support, then click on List Physical Product for Retail Distribution. We will need that form completed and submitted to us.
DVD Masters
Where do I send DVD masters?
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Please send your DVD masters to: Vervante, 400 N. Geneva Road, STE C, Lindon, UT 84042. Please include your name and the project name.
What format should I use for my DVD masters?
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Region coding restricts playback to a certain area of the world. It is defined independently from video format. Region-free DVDs are playable in all regions and how we format DVD masters.
Video format (NTSC vs PAL) is either one or the other. NTSC format is what is used in the US. Many, but not all, PAL DVD players will play NTSC discs as long as they are region-free. Any computer can play both NTSC and PAL DVDs as long as the DVD is region-free.
Can my DVDs be played worldwide?
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Yes, if the DVD is authored as NTSC and region-free. Many (but not all) PAL DVD players will playback NTSC region-free discs.
What are NTSC, PAL and SECAM?
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NTSC (National Television Standards Committee) is a standard used in North America and Japan. It has the ability to display up to 525 lines of resolution. PAL (Phase Alternating Line), a standard used almost everywhere else in the world, has the ability to display 625 lines of resolution. SECAM (Sequential Color Memory) is used sparingly around the world and can be found in France, parts of Greece, Eastern Europe, Russia, Africa and a few other parts of the world. However, any SECAM country can display PAL tapes in full color, but not all PAL countries can display all SECAM tapes in color.
Which video standards does each country use?
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If you're in North America, Japan, Korea, the Philippines and parts of South America, you use NTSC. Most other areas of the world use PAL or SECAM. Half of Brazil uses NTSC while the other half uses PAL-M. Argentina, Uruguay and Paraguay use PAL-N. The rest of the world uses mainly PAL.
What type of DVD master do I need?
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We accept DVD-5 single layer or DVD-9 dual layer DVD masters, either DVD-R/-RW or DVD+R/+RW.
Why won't my DVD play on certain computers, players, and/or operating systems?
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If the DVD is correctly formatted according to DVD-Video specifications then it will play flawlessly on any modern standalone player or computer that has a DVD drive, regardless of the operating system. If you have a disc that doesn't work on a computer/player, try playing a commercial DVD (like a Hollywood movie) on the machine. If the commercial DVD doesn't play or has issues, then you have a hardware or software issue with the computer/player itself. If the commercial DVD does play, then you've most likely got a formatting problem on your DVD. You can't just burn video files in any size and any format onto a DVD and expect them to playback on all computers and standalone DVD players. There are specific formatting requirements that are outlined in the DVD-Video spec that must be adhered to in order to ensure maximum compatibility across all players, computers, and operating systems.
What format do my DVD masters need to be in?
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Our equipment requires "production-ready" DVD masters.
How do you know if your DVD is production-ready? Here are two simple ways to check: 1. Will your DVD play correctly on computers and on set-top players? 2. When you open the disc contents on a computer do you see a "VIDEO_TS" folder filled with VOB, IFO, and BUP files? If the answer is "yes" to both of those questions, then you're probably good to go.
Discs containing strictly WMV/MP4/MOV video files, ISO/DMG images, or anything other than a VIDEO_TS folder are not production-ready.
There are many formatting requirements to ensure proper DVD spec compliance and compatibility. You may build and author the production-ready DVD master yourself or use a third-party vendor of your choosing.
Will my DVD be in High Definition?
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We currently offer CD and DVD fulfillment only. The DVD-video spec is limited to 720x480 pixels, which is not HD. This is the resolution defined for the disc format, and cannot be changed. If your source material is in HD then it will need to be scaled down to the correct resolution during the DVD authoring process.
Please note: if you really want HD video you can accomplish this by creating a Data-DVD instead of a Video-DVD. The disc will be playable in computers only (since it's just a data disc containing video files), but is another option you should be aware of.
Can I have CSS/Macrovision/RCE/ARccOS copy protection on my DVD?
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Those copy protection mechanisms are only supported when replicating media. As an on-demand fulfillment facility we use duplication for CD and DVD production, since replication is only viable when producing a minimum of 1,000 identical discs at a time.
As a side note, if you do have replicated DVD's that implement some of those mechanisms, they can be easily overcome with widely available consumer software, and many discs with those mechanisms have compatibility and playback issues on certain players.
What happens to my CD or DVD masters if I decide not to create that product?
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We keep all CD and DVD masters on file for 90 days. If they are not used or associated with a project within that time period, we will attempt to contact you. We can then destroy them, or return the discs at your expense.
Why does Vervante need authored DVDs to be used as masters?
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DVD authoring is the process of creating a DVD that can be played on a DVD player or a computer. The authoring of a DVD is the creation of user menus, chapters, setting autoplay, etc. Video files are usually large in order to make these large files small enough to fit on a DVD, they must be encoded or compressed. The authoring of a DVD requires proper software and experience so that the final product will play the way it is intended.
eBooks
What is Digital Rights Management (DRM)?
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Digital Rights Management, commonly referred to as DRM, is a technical protection that uses special computer code to prevent users from copying or changing an ebook. Today, most ebooks are sold with DRM protection which is usually applied by retailers at the insistence of publishers and authors. You may choose, on a per title basis, to apply Digital Rights Management (DRM) to your ebook when you request our eBook conversion services. Once your title is published, this setting cannot be changed.
What are the Pros and Cons of DRM?
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PROS: Applying DRM to your ebook adds an extra layer of protection to prevent customers from illegally sharing, altering or copying your copyrighted work. Please note, however, it is not a guarantee, your work may still be pirated in some way.
CONS: Some authors choose to turn off, or disable, DRM protection because they feel that it penalizes their readers. People today use their smart phones, tablets and other non-Kindle devices to read Amazon Kindle ebooks. However, when DRM is applied to an Amazon ebook, it prevents the reader from accessing it if they are not using a Kindle device.
Does Vervante offer ebook conversion?
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We do not offer ebook conversion but we highly recommend Chris O'Byrne jetlaunch.net/vervante Once you have your ebook files, we would be happy to list your ebook with Kindle and/or Nook!
Getting Started
How do I get started?
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We’re excited to get started. Here are your next steps:
1. LOG IN: If you haven’t already, please create your free Author Account. Just go to the Vervante home page at www.vervante.com, click on the “Login” link and follow the directions for creating an account for authors.
2. SEND YOUR FILES: Once you’re logged in, you’ll be taken to your Author Dashboard. Click on the link that says “Upload Files.” You next will go to a page called “Specification Document.” Find the section for the type of project you are submitting (book, CD, binder, etc.) and fill out as much information as you can for the product’s specifications. Then scroll down to the bottom of the page and click on the “Submit” button. You’ll receive a link for uploading and sending the files to us via Hightail (formerly YouSendIt).
3. RECEIVE CONFIRMATION: Please wait 24-48 hours for Vervante to receive and download your files. If there are any issues, we will let you know. If not, your product will be available for ordering within 24-48 hours. You will receive an email once it has been added to your Author Dashboard.
4. PLACE YOUR ORDERS: Once you receive confirmation that your product has been added, you can log into your Vervante account to place orders. Just log in and click on the “Place Order” link. There you will see a list of all your products with their titles and product part numbers. To order copies, simply fill in the quantity of the product you want, then click on the “order” button at the bottom of the page. If you have any special requests, please email us at customerservice@vervante.com
Does Vervante give free proofs?
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We do not give free proofs but we suggest that once the product is set up, added to your Vervante account and available for ordering that you order a copy to be sent to yourself to make sure it looks exactly how you want it to before we ship customers orders.
ISBN
Can I purchase an ISBN and/or UPC number and bar code?
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Yes, log into your account and click on ISBNs & UPCs. An ISBN is required for books and CD products that you want listed in Amazon and a UPC is required for DVD products.
Do I need a separate ISBN for my e-book?
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If you would like your ebook to have an ISBN (this is not required for ebooks), it must be a unique ISBN.
How do I get an ISBN for my book?
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You can purchase an ISBN by logging into your account and click on Purchase ISBN from the Author Dashboard.
Order Processing
I set up my orders for automatic order processing and the order is not showing up in my account.
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Orders are imported every 10 minutes. If your order is not showing up after 10 minutes, the format of the email or the set up is not correct.
Can I email an excel or csv file for my monthly subscription program or product launch, or exported from my shopping cart?
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Yes, please email your excel or csv distribution list to myorders@vervante.com and we will import the list and process the orders for you. Please make sure the Vervante part number is included on the email.
How can I place an order for my product to be sent to me, my customer or to an event?
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We know your time is valuable, so we’ve made it super easy to place orders for your products.
1. Log in to your Author Dashboard by clicking on the “Log In” button on the Vervante website.
2. The first thing you’ll see at the top of your Author Dashboard page is “Place an Order.” Click on that link and you will see a list of all your products.
3. Fill in the quantity desired for each product, then click on “Order” to add them to your shopping cart.
4. Fill in the shipping address and select the shipping method. Click on “Place Order” at the bottom.
How do I send orders if I don't use 1ShoppingCart or InfusionSoft?
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We have no shopping cart preference and we can process your orders from any shopping cart or merchant solution. We accept orders from virtually all shopping cart solutions. Click below for more information.
How do I send orders from InfusionSoft?
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We can automatically process your orders from InfusionSoft.
How do I send orders from 1ShoppingCart.com
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We can automatically process your orders from 1SC.com. It's an easy 2-step set up.
1. Add the Vervante part number assigned to your product as the SKU in the item set up.
2. Add
orders@vervante.com to your order email distribution. In 1SC the path is: Home > Setup > Orders > Notifications > Order Notice Email - Secondary Destination. We will receive copies of all of
your order confirmations, but only those with our part number and an accepted credit card status will be processed into our system.
I use PayPal. How do I process these orders?
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You can log into your account and place the order, or you can forward the order confirmation email from PayPal to myorders@vervante.com. The email MUST include the Vervante part number and customer shipping information.
If my orders are not in the format that are automatically processed by your system, how long does it take for them to show up in my author account?
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Orders are processed once a day, Monday through Friday, by 8 pm MST. All orders received after 8 pm MST Friday, on Saturday and on Sunday are processed by 8 PM MST on Sundays.
What does the "pending" status mean?
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This means that we received your order, it is in our production queue and will ship within 3-5 business days. Once the order ships, the status will change from "pending" to "shipped".
Can I cancel an order once it has been placed?
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In an effort to ship orders as quickly as possible, your order may not be able to be cancelled or modified once it is placed. If you need to update a shipping address, please contact us immediately at customerservice@vervante.com Please note a package intercept fee will be assessed if you need to change a shipping address once the order has been submitted for processing. This only applies to orders shipped via UPS. We cannot intercept or re-route a packages shipped via USPS.
What email address should orders be sent to?
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Please include the valid Vervante part number for the item you would like shipped and depending on what shopping cart you use, please email your orders to orders@vervante.com or myorders@vervante.com
Payment
How do I update the credit card on file?
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Please log in to your Author Dashboard by clicking on the “Log In” button on the home page. Next, click on the “Update Your Credit Card Info” link to add new credit cards, delete old ones or select one as the default to use for future transactions.
When do I receive an invoice and how do I pay?
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We will post an invoice for orders and services in your Vervante author account on the 1st and 15th of each month. A notice will be emailed to log into your Vervante author account to view, print or download the invoice. We will charge the card on file the following business day after the invoice has been posted to your account.
Where is the detail for my monthly invoice?
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We provide detailed reporting for your monthly order activity in your Vervante author account. Log into your account and click on the Statements & Activity link in the left navigation to view monthly activity and invoice detail.
What is the remittance address to pay by check?
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Vervante
224 South Main Street STE 202
Springville, Utah 84663
How are large quantity/bulk orders processed?
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For large quantity orders, a slightly different payment plan is necessary than that for smaller orders. Upon receiving your bulk order, our accounting department will charge your card on file. As soon as we receive full payment, we will immediately begin production. We appreciate your business and, as always, are committed to providing you with the best in quality, service and value.
Profile
How do I customize or modify the packing slip that ships with my orders?
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Log into your account and click on Customize My Packing Slip under My Account.
How do I update my address or email addresses on file?
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Log into your Account, click on Manage My Profile under My Account.
I forgot my password for my Vervante author account.
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Click on Lost Your Password? on the Author Login page.
Why is there a $1.00 charge on my credit card?
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For verification purposes, Vervante will authorize use of your credit card when you create a new account or update your credit card information. This is simply an authorization and not a charge. The authorization request should disappear from your credit card statement within 5-7 business days since the card is never completed. You can contact your bank or credit card company to find out how long the authorization hold may appear on your statement.
Returns
Do you accept returns and where do customers send returns?
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Yes, we accept returns. We do not charge you for handling a return. You will receive an email when we receive a return. Returns should be sent to: Vervante Returns, 400 North Geneva Road, STE C, Lindon, UT 84042. You can also modify your packing slip to have returns sent back to your office. You can make this change in your account profile.
Do you re-use returned items?
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No, we do not re-use or re-ship returned items. If you would like to re-use returned items, you can update your packing slip to have returns sent to your office. Thoroughly checking each return for quality issues, missing items, pages that may have been written on is not cost effective and we do not offer this service.
Sending Files
How do I send my print and audio files?
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Log into your author account and click on Send Files. Please put all of the print and audio files in a folder, zip or compress the folder and then upload the zipped/compressed folder. You can also provide us with access to download the audio files.
Should I send files as RGB or CMYK?
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PDF print files should be sent as CYMK.
What file format should I send my audio files in?
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We accept MP3, AIFF, WAV, Mpeg-4 files.
How do I send my files to Vervante?
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When it’s time to provide us with the files for your project, we ask that you put all files in a folder, zip the folder and upload that to us (this helps to assure an efficient, organized workflow that will benefit your project). Once you have your files ready to go, please log into your Vervante account and click on the "Send Files" link.
Services
What are the print specs and templates for books, discs and packaging?
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Click link below to find the specs and templates for products.
Can you list my book or product on Amazon or with other online retailers?
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Yes, information about this service is available in your Vervante Author account. Please log into your Vervante author account, click on Support then click on List Item For Retail
Can I supply an item such as a pen or t-shirt to be shipped with my product?
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Yes, you can send us items to be included with your product. Please send these to Vervante, 400 North Geneva Road, STE C, Lindon, UT 84042. Please include your name, a packing slip with quantities shipped, and the title of the product.
If I send you items to be included with my product, how do I know when to send more?
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We provide an inventory report in your account. You set the re-order minimum quantity level and when we reach that point, we will send you an email to replenish the supplied items.
Do you have an affiliate program?
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Vervante does not at this time host an affiliate program. We appreciate and are grateful for the many professional referrals we receive from our satisfied customers. We are often complimented by our clients for our continued ability to provide the best products and service at the most competitive pricing available. However, we have found that the administrative and operating costs of an affiliate program would impede our ability to continue to provide these benefits to our clients. We realize that the greatest compliment you can give us is by your referrals and we are grateful for your generous support that allows us to continue to provide you with the best possible pricing and service for publishing and shipping solutions.
Do you have a price list?
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No, we do not have a price list because each product that we produce is very custom and totally unique. We would be happy to provide you with pricing. Please send an email to sales@vervante.com and please include all of the specific specs for your product(s).
How can I see all products that Vervante offers?
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You can view all of our packaging options in our product catalog posted on our website here: http://store.vervante.com/c/affil/issuu_pop_2013.html?config_id=2028986%2f7427688&nxb=45
Shipping
How are orders shipped?
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We use USPS and UPS services. Products that weigh less than 13 ounces can be sent via 1st Class Mail domestically. Orders weighing more than 13 ounces are shipped via Priority Mail domestically. International orders weighing less than 4 pounds ship via 1st Class Airmail. For those international shipments weighing more than 4 pounds we ship via Priority Airmail.
I have a deadline and need my order to arrive by a specific date. What do I do?
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Please log into your account and place the order. Then email customerservice@vervante.com with the order number and the due date. This date should be the date you need the order to arrive.
Do you provide tracking for orders shipped?
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Yes, all domestic and international shipments include a tracking number.
Will my orders be shipped the least expensive method?
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Our shipping system will use the least expensive option for shipping your orders based on weight and ship to zip or postal code unless you indicate that the order should be shipped otherwise.
What is the turnaround time for shipping orders?
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Most orders ship within 3-5 business days.
How do I re-route or recall a package shipped via UPS?
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Please email customerservice@vervante.com with the order number. Effective February 1, 2012, there is a $25 fee to recall or re-route a package. A $25 fee is assessed for all types of requests including address corrections.
Does Vervante ship to P.O. Boxes or Military APO/FPO addresses?
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Yes, Vervante ships to P.O. Boxes and military addresses. UPS does not deliver to P.O. Boxes or Military APO/FPO addresses.
Does Vervante ship internationally?
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Yes, Vervante ships internationally to all countries.
What happens if a package arrives and is defective?
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If a product or item arrives and is found to be defective, we are happy to ship a new one immediately. Just send us an email at customerservice@vervante.com that includes the order information, let us know what the problem was, and we’ll send a new one right away.
What do I do if my order doesn’t arrive?
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First, be sure that you have allowed enough time for delivery. For certain shipping methods such as Media Mail, it can take up to 3 weeks for a package to arrive. Next, please double-check the shipping address on your order receipt to ensure it is correct. Finally, if you selected a shipping method that included tracking, please check the tracking information thoroughly that was provided with your order. As of March 1, 2014, if packages are lost (or damaged) by the postal or shipping companies handling your order, we are unable to guarantee delivery and reshipping charges will apply if you choose to try again.
If my order does not arrive or arrives damaged, can I file a claim with the shipping company?
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For packages shipped via UPS or USPS Priority Mail (domestic or international), we can file a claim for the damaged or lost package. Packages shipped via USPS Media Mail or USPS 1st Class Mail (domestic or international) are not eligible for a claim.
When can I file a claim for a USPS package?
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Claims must be filed with USPS within 15-60 days from the date of mailing.
Where do I send other items that Vervante does not produce that I want included with my product?
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Please send to:
Vervante
400 N. Geneva Road
STE C
Lindon, UT 84042
NOTE: if supplied items are sent to our remittance address instead of the address above, there will be a $10 fee.
Sustainable Products
Do you use recycled paper?
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Yes, our paper is 30% recycled.
Do you have sustainable packaging options?
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Yes, please click link below to view our product catalog and our sustainable products.
Zipping Files
How do I zip/compress files on a Mac?
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Please put all your files (print and audio files) in one folder on your desktop. Then name the folder the title of your product. Then click once on the folder, go to File, and click Compress. This will then create another file on your Desktop with the same name as the original folder except this will have a zipper around it. Upload the zipped/compressed folder to us.
How do I zip/compress files on a PC?
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Please put all your files (print and audio files) in one folder on your desktop. Then name the folder the title of your product. Then right click on the folder, scroll to "Send To", then click Compressed (zipped) Folder. This will then create another file on your Desktop with the same name as the original folder except this will have a zipper around it. Upload the zipped/compressed folder to us.
